Special event insurance, often referred to as “wedding insurance,” serves as a valuable safeguard for your investment in private events, particularly weddings. With event insurance, you gain access to two essential coverage options: event cancellation and event liability protection. Let’s delve into how these coverages can provide crucial protection for your special day.

Special Event CANCELLATION Coverage

Special event cancellation coverage may help protect you from financial loss if your event needs to be canceled or postponed for a number of accidental or unexpected reasons, including weather that prevents the majority of guests from attending, a serious illness to the couple or immediate family, and the bride or groom being called for military deployment. If you have to reschedule your reception because the banquet hall has no power after a big storm, but the caterer has already prepared the food, special event insurance will typically reimburse you, up to your policy’s limits, for lost deposits and nonrefundable amounts for both the venue and the food. It may also help reimburse you for payments to a vendor, such as a photographer or DJ, or costs associated with a honeymoon if the wedding is canceled or postponed. And, even if your wedding takes place as scheduled, it may also help provide coverage if your photographs or videos are lost or damaged before you receive copies. The costs to replace lost or damaged wedding gifts, repair or replace special attire and jewelry, like a tuxedo, wedding gown, or rings, may also be covered.

Special event liability coverage

Special event liability coverage may also help protect you if you’re found legally responsible for damage to the venue or an injury to someone at the event. If one of your guests damages a wall at the banquet hall, or if your photographer trips and sprains his ankle trying to get a shot you requested, the resulting repairs or medical bills would likely be covered. Keep in mind that liability coverage is usually limited to a 24- to 48-hour period that ends when the reception is over. Coverage limits may vary by policy, so be sure to read yours so that you know how much your insurance covers. Contact your insurance agent or read your policy to learn what types of event coverage may be available to you.

What is not covered?

While it may be helpful if a vendor goes belly up or you have to postpone your wedding due to severe weather, special event insurance does not cover everything. For example, if there’s a mix-up with the cake, it is not likely to provide protection. It’s also important to note that a change of heart by either of the betrothed is not typically covered, so don’t expect to be reimbursed for any expenses you’ve already incurred or any cancellation fees if the wedding is called off due to cold feet. Also, while event liability coverage may help protect equipment rented from your venue, it generally does not cover damage to equipment rented from an outside company.

Other considerations

If you’re having a small gathering, you may decide you don’t need event insurance. If you’re having a larger event, though, it may help give you peace of mind as you invest in your wedding day. Consider talking to your vendors about any insurance coverage they may have, and look into what kinds of liability coverage you may already have through your insurance company, credit cards, and warranties. If you’re going to purchase special event insurance, it’s a good idea to do it as soon as you start incurring expenses for your wedding. Keep in mind, though, that there may be restrictions on when you can purchase coverage – often no later than 15 days before the event, but no sooner than two years prior. You may be able to purchase liability coverage up to one day prior to the event.

Hopefully your wedding goes off just as you planned, but having special event insurance just in case may ease your mind so you can concentrate on getting ready for your big day.